Updates Coordinator

The role of the Updates Coordinator is to provide support to the Director of Updates by assisting in the organization and execution of projects according to strict quality standards, deadlines and within budget while maintaining high levels of quality, safety and customer satisfaction.  This position is responsible for assisting the Director of Updates by exploring the feasibility of designs and bringing them to life for the customer.


Essential Functions:

  • Provides support to the Director of Updates

  • Strategically consults and adds value to the internal project team

  • Meetings: Attends meetings as requested and completes tasks assigned in meetings

  • Budget: Manage materials, installation and shipping budget as assigned

  • Estimating and Feasibility: Complete estimating and feasibility assessments as assigned of designs based on budget and timeline

  • Production Documents: Collaborate with Technical Team on document development, internal reviews, and full execution of documents. This may include but not limited to obtaining shop drawings and e-proofs from vendors, integrating vendor shop drawings/e-proof into production documents

  • Site Survey: In collaboration with Director of Updates and Installation Lead, assist in scheduling, execution, and dissemination of site survey; review Site Survey for accuracy

  • Installation: In collaboration with Director of Updates and Installation Lead, assist in scheduling and execution of installations including but not limited to creation and review of Work Action Plans and Punch List Documentation; This role may require on-sight installation supervision/management in conjunction with Field Supervisor as well as facilitation and communication with vendors who may be on-site for installation

  • Materials Selection: Collaborate with the design team on materials selection, responsible for procuring samples for review; track and communicate shipping details; maintaining sample budget, and communicating with vendors as needed

  • Project Tracker: Daily input of information as required, including but not limited to material details, sample tracking, sizes, hardware, etc.

  • Vendor Management: Day-to-day communication with vendors; hold vendors accountable to deadlines and complete routine checks on progress as assigned

  • Logistics Coordination: Monitoring and communication of shipments, storage, organization prior to installation; provides support to the Installation team

  • Vendor Payments: Coordinate with the vendor and internal accounting to complete purchase orders, commitments, change orders, and ensure timely payment to vendors

  • Schedules: Collaborate on project schedules based on knowledge of material and fabrication lead times

  • Development: Research and validate best in class vendors and recommend them based on the scope of project(s) in collaboration with Director of Implementation

  • Responsible for individual monthly expense reporting


  • Detail oriented and highly organized

  • A self-starter with the ability to learn quickly

  • Ability to be proactive, not reactive; advanced problem-solving skills; ability to ‘think on your feet’

  • Ability to delegate tasks as needed

Working Environment/Physical Demands:

  • Reaching, standing, walking, lifting, fingering, grasping, talking, hearing and repetitive motion

  • Exerting up to 25 pounds of force occasionally

  • Close visual acuity to perform activities at distances close to the eye

  • Subject to activities that occur inside and outside, heat, and noise

  • When working in the office, not substantially exposed to adverse environmental conditions

By nature, this job description cannot be exhaustive: additional responsibilities, duties, skills, efforts, requirements and working conditions may be associated with this job.

  • Bachelor’s degree required; preferred in Engineering, Construction Management or related field

  • Minimum of 1 year of professional work experience in Commercial Construction or Engineering preferred; Internships and other work experience may be evaluated as applicable

  • Hands-on building and/or fabrication experience

  • Strong familiarity with the following software: Google Suite, Adobe Creative Suite, SketchUp, Procore and the Mac platform